Executive Assistant (Full-Time, In-Office)

The role behind the scenes that keeps everything moving.

South Island Home Team is looking for a highly organized, proactive Executive Assistant to support a high-performing real estate executive managing a fast-paced portfolio of residential sales, development projects, and personal ventures.

If you're someone who thrives on bringing structure to chaos, anticipating needs before they arise, and keeping priorities on track—this is your opportunity to step into a role where you’ll make a real impact every day.

What you’ll be responsible for:

Executive & Workflow Support

• Manage daily priorities, track tasks, and ensure nothing falls through the cracks
• Lead weekly planning and maintain structured workflows
• Anticipate needs and keep projects moving forward

Calendar, Email & Communication Management

• Own inbox triage and calendar management
• Draft and manage professional communications
• Ensure timely follow-ups and accountability

Project & Vendor Coordination

• Coordinate contractors, trades, and service providers
• Manage timelines, deliverables, and ongoing project needs

Real Estate Administrative Support

• Assist with listings, documents, and light CMAs
• Maintain organized files and support transaction workflows

Personal & Lifestyle Support

• Coordinate personal scheduling and errands
• Manage household vendors and administrative tasks

What you bring:

• 5+ years in an Executive Assistant, Senior Admin, or Operations role
• Experience in real estate or a related industry is a strong asset
• Exceptional organization and attention to detail
• Strong communication skills and professional judgment
• Ability to stay calm under pressure and manage shifting priorities
• High level of discretion and confidentiality

Who you are:

• Proactive, resourceful, and solutions-focused
• Confident supporting a high-performing leader
• Warm, grounded, and steady under pressure
• Someone who enjoys being the operational backbone of a business

Role Details:

• Location: Victoria, BC (in-office)
• Hours: Monday–Friday, 8:30 AM – 5:00 PM
• Compensation: Competitive, based on experience

Why this role?

This isn’t just an admin role—it’s a chance to become the right hand to a high-performing executive, helping bring clarity, structure, and efficiency to a dynamic business.

If you’re ready to step into a role where your impact is visible and valued, we’d love to hear from you.