Forge Performance Group is a Recruitment & Talent Management solutions team located in Calgary, AB.  We are dedicated to connecting our clients with highly skilled professionals well-matched to their unique hiring needs, culture, and goals. This opportunity is posted on behalf of one of our clients.

Our client is currently looking for an Office Project Specialist & Administrative Assistant in Calgary, AB (downtown). This role will provide exceptional internal support to a high performing group of Advisors specializing in the office asset class.

Summary of Essential Job Functions:

Proposals and Presentations

• Work with Advisor(s) to create and prepare content for proposals – direct or in response to RFI’s and RFP’s.
• Work with Advisor(s) and Sales Assistant(s) on project coordination and execution of proposals and CIM’s etc.
• Assist in the development of listing pitches/presentations (e.g. gather maps, surveys, other applicable research – see below under Market Knowledge for more details).

Market Knowledge

• Prepare surveys (lease and sales comparables, availabilities).
• Liaise with appropriate departments to obtain data, such as company and title searches, and property particulars (e.g. financial, marketing, research).
• Coordinate market reports and conduct basic comparative analyses, when required.
• May review leases and title documents; create summaries or abstracts.

 Marketing Projects

• Responsible for project coordination and execution of marketing collateral (property brochures, email templates, maps, mail pieces, broker events, etc) for listings.
• Strategize, initiate and manage overall marketing campaign/plan as it relates to Advisor(s) listing (schedule digital and social media updates and broker events, etc).
• Maintain records of correspondence, complete marketing update reports and client activity reports.
• Maintain property listings on various websites.
• Update Advisor’ recent transactions on website and other locations as advised.

Ongoing Governance

• Coordination of information for clients, availability information, required documentation, dealing with on-going or closing issues, critical date management and organizing meetings.
• Prepare a variety of reports for clients and/or for internal requirements (e.g. activity reports for clients, management reports, various industry research updates).
• Provide general office support (e.g. file management, filing, scanning, photocopying, organizing marketing efforts).
• In partnership with Advisor(s) share ownership for database management, such as information pertaining to clients, key contacts, and/or prospects (CRM).
• Type correspondence (e.g. letters, emails).
• Complete company-related expense and project spend reports.
• Compliance Expertise (FINTRAC, Anti-Spam Legislation, Real Estate Board requirements).

Qualifications & Knowledge:

• Minimum 2-5 years of related experience.
• Post Secondary diploma is preferred.
• Previous real-estate experience is an asset.
• Strong financial analysis skills would be considered an asset.
• Strong computer skills, including intermediate-advanced knowledge of Microsoft Office products (Outlook, Word, Excel). InDesign knowledge is considered an asset. 
• Experience conducting research through MLS, MPAC, RealNet and/or the Internet is required.
• Exceptional administrative skills and demonstrated ability to prioritize and handle multiple tasks in day-to-day work in an accurate manner required.
• Experience in the commercial real-estate sector or related industry required.
• Strong planning & project management skills.
• Demonstrated professional and courteous interpersonal skills (Telephone & In-person).
• Discreet-understands when confidentiality is required.
• High level of attention to detail, energy & initiative.
• Works well independently as well as part of a team.